§ A68-3. Responsibilities of officer.

The records access officer shall be responsible for assuring that agency personnel:

A. 

Comply with the requirements and provisions of the Freedom of Information Law, the rules and regulations of the Committee on Public Access to Records and this chapter in providing access to agency records.

B. 

Maintain an up-to-date subject matter list of records, update it twice a year and make it available for public inspection and copying.

C. 

Explain in writing reasons for denial of access and advise the requester of right to appeal, setting forth the name, title, business address and telephone of persons to whom appeal may be taken.

D. 

Upon request, calculate in advance the total cost of copies.

E. 

Permit the requester to make his or her own copy, without damaging the record and without relinquishing custody of the same.